When should a contractor apply for a change order?

A contractor should apply for a change order whenever there are changes to the scope of work. This is a crucial aspect of project management and contract compliance. Change orders are formal requests for alterations to the original agreement that reflect modifications to the scope, cost, or timeline of the project.

When unforeseen circumstances arise—such as unexpected site conditions, changes in design specifications, client requests, or new regulatory requirements—a contractor must document these changes through a change order. This process not only ensures proper communication with the client but also protects the contractor's interests by formally agreeing on any adjustments in terms of cost and schedule.

In contrast, applying for a change order only after project completion or at the start of the project does not allow for effective management of ongoing adjustments and can lead to disputes. Similarly, waiting for project review meetings could delay essential modifications and ultimately hinder project progress. The proactive approach of addressing changes to the scope promptly through the change order process is essential for successful project execution and maintaining a clear record of any alterations made.